last revised April 27, 2016

effective starting April 27, 2016

Overview

The Nevada Hospital Association (NHA) is committed to protecting the privacy and confidentiality of our visitors, our members, their data, and their patients. This policy describes the information we may collect and how that information will and will not be used.

Scope

This policy applies to the Web sites www.nvha.net and nvha.net.

Information Gathering and Logging

Our Web server automatically logs network (IP) addresses, browser type, dates and times, search terms, and page and file names when our pages are accessed. However, we do not correlate IP addresses to individuals, and visitors remain anonymous unless they choose to identify themselves by other means.

Some of the forms on our Web site request personally identifiable information (known as PII), which may include name, e-mail, postal
address, phone number, and credit card information. Surveys and questionnaires may also request gender, demographic, and ethnic
information. We will only ask for this information for specific purposes and when it is necessary and justified. We do not require
personal information from our visitors without a good reason to do so.

We may also record names, e-mail addresses, phone numbers, and other contact information in conjunction with normal correspondence with clients and visitors for the purposes of maintaining and tracking that correspondence.

The NHA is a registered subscriber of Google Analytics, which utilizes browser “cookies” to provide Web traffic analysis on its Web site. These cookies are used only to collect anonymous traffic data, and no individually identifiable information is tracked or stored. For more information, check
Google’s privacy statement. All traffic information collected by this service is restricted to use within the NHA and its hosting service for planning an analysis purposes. Visitors may chose to block these cookies using appropriate options in their browsers.

Visitors are not allowed to complete Web forms, register e-mail addresses, or provide PII on behalf of anyone besides themselves.

Use of Information

The NHA Web team uses Web access logs and traffic statistics to tailor content and navigational tools to visitors, ensuring our pages work correctly across a broad range of modern browsers, operating systems, and display resolutions. This information may also be used for troubleshooting purposes and other normal server maintenance and security activities by the hosting service’s system administrator.

Site visits by individual IP addresses is not disclosed outside the company unless specifically requested by law enforcement agencies investigating a specific abuse of our computer or network resources.

Browser “cookies” are small text files which may be exchanged between Web servers and browsers. Some of our forms and features use such cookies for session management, particularly in areas where user authentication and access controls are implemented. However, all sensitive information, including PII, is kept on the servers and is not included in the cookies. These cookies unique to our services and have no meaning or use outside our sites. Visitors may choose to configure their browsers to reject cookies, but this may affect their ability to use some features or services on our sites. Most moder browsers also allow existing cookies to be deleted at any time.

Personal information is accessible to NHA employees on a strict need-to-know basis. Distributing this information outside the association is strictly prohibited without the knowledge and permission of the visitor or user. This means we do not sell, rent, trade, or lease any personal information, including e-mail addresses, to outside entities. The only exception is when we are legally required to do so by subpoenas, warrant, court orders, or comparable legal processes.

Credit card information is never transmitted via e-mail, FTP, or other insecure transmission methods.

E-mail addresses from subscriptions for newsletters or other electronic mailings are not exposed to other recipients and are not used for any other purpose than that for which the addresses were collected. All such mailings always include an unsubscribe link so recipients can easily remove their addresses from future mailings.

Contact information resulting from correspondence between NHA employee and visitors that is not part of an ongoing business relationship will
be used solely to maintain that communication. In other words, dropping us an e-mail does not automatically result in your being added to our newsletters or other mailings without your permission.

Survey or questionnaire information, unless clearly stated otherwise on the Web form, is treated as confidential and anonymous. We reserve the right to redact PII that may be included in written comments or responses if we deem its inclusion is inappropriate.

User names, account names, and e-mail addresses, as well as any additional information the user chooses to post, may be visible in some discussion forums and advertising features on our servers. Users may not be able to change or remove such information once it is posted. Such information may be used by other visitors without our knowledge to send unsolicited messages. The NHA is not responsible for any consequences which may result from a user’s decision to use these services or post PII on them.

We do not knowingly collect or wish to obtain PII from children without verifiable parental or guardian consent. If we become aware of PII on our servers concerning children under the age of 13 without documented and verifiable parental or guardian consent, we will immediately remove that information from our files and databases.

Security

Our hosting service, Cliffson Solutions, LLC, uses a wide range of security tools and procedures to monitor the security of its servers and protect against the loss, misuse, and alteration of data stored on those servers.

All Web pages which request sensitive information, including credit card numbers, PII, and login credentials, transfer that information over encrypted Secure Socket Layer (SSL) connections using a certificate issued by DigiCert, Inc., a registered certificate authority. Credit card transactions are handled by PayPal, a well-known and accredited card processor.

For more security information refer to our hosting service’s Security Policy or contact us directly for specific security policies and procedures.

External Links

Some of our Web pages contain links to other sites outside the nvha.net domain. We are not responsible for the privacy practices or the content of those external Web sites. Visitors who use these links assume all risks and consequences for accessing those sites. We encourage everyone to carefully read the privacy statements on any Web site that requests personal information.

Notifications

If the management of the NHA becomes aware that the security of our site has been compromised or that PII has been disclosed to unauthorized parties, the association reserves the right to take appropriate measures, including but not limited to, investigation, disabling of the affected site, services, and user accounts, and notification of and cooperation with law enforcement authorities.

If PII has been disclosed in a manner not permitted by this Privacy Policy, we will make reasonable efforts to notify the affected individuals as soon as possible and as permitted by law, of what information has been disclosed to the extent of our knowledge.

Modifications

The NHA reserves the right to update and change this policy periodically. The current, posted version of this document applies whenever a visitor
accesses any page on the sites described in “Scope” above. Substantial (non-trivial) changes to the policy will be announced on the site’s News page. Visitors and clients who do not wish to be subject to new versions of this policy may request their PII be removed from our site; see the section “Contact Information” below.

All Web forms which request personal information are required to have a link to the latest version of this policy. Visitors are responsible for reading and understanding this policy. Continued use of the site or completion of such Web forms implies understanding and consent to this policy. Visitors who do not agree to the provisions in this policy or who feel this policy does not meet their privacy needs should immediately stop accessing our pages.

Contact Information

If you have questions, comments, or concerns about this policy or the way it is implemented on our site, please contact

Nevada Hospital Association
5190 Neil Road, Suite 400
Reno, NV 89502
(775) 827-0184
webmaster@nvha.net

If you wish to request correction or removal of PII from our systems, close a user account, or report possible violations of this policy, please submit your request in writing to the address above.

We will respond to such requests and reports within thirty (30) days of receiving your original notification.